8 Apps to Help You Run Your Business on​ Your iPhone + BONUS

These are some of the apps which have allowed me to run my business on my iPhone (provided there is a wifi connection!).

The goal was not to create a 'lifestyle style' business where I could sit on a beach in the Carribean and still be able to run the business, but more so the fascination to see if a property/ hospitality business could be run solely from an iPhone.

Plus, we needed to put in a lot of systems in place to reduce our workload. Things which were taking us hours before to sort out now only take a few minutes with the help of these apps.

A bad system will beat a good person every time - W. Edwards Deming

1. Asana

This is the app I use the most out of all. Asana is great for creating tasks, to-dos, reminders and jotting down ideas. You can also create multiple projects with your co-workers, assign tasks to different members of the team and get updates as they complete the tasks.

So before, like any startup, where we were communicating everything over Whatsapp or email, it soon became really difficult to keep up to date with all the tasks and this helped organise everything into one place.

You can also use Asana's goal setting template to help you create a detailed plan with your team members for your year's goals because as they say...

Fail to plan, plan to fail

Oh, and the app is free to use so you really can't go wrong with it.


2. Evernote

This is a much better alternative to iPhones 'notes' app as you can create notes in different folders, create tags for the notes, create checklists and even create reminders within the notes.

So if you go to a marketing talk, you can write your notes in the app and if there are any action points which you would like to implement, you can just create a checklist of points and set that as a reminder to-do when you're back at work.

Evernote also syncs across all devices, so if you started a note on your laptop (I have only done with a Mac and not a PC) you can then continue it on your iPhone.


3. Dropbox

No need to explain this one really. Keeps all our documents in one place and the app on the iPhone makes it really to access anything when you are away from your laptop. You never know when you might need something so it's always handy to have everything at hand... (no pun intended)

Alternatively, if you don't use this, you can use iCloud drive or use Google Drive to keep all your documents in place.


4. Insightly

This is a CRM (customer relationship management) software which I have used to keep track off all the people I meet at networking. This is a much better alternative than the previous 'business cards in a box' strategy where you simply meet someone at a networking event... collect their card... put it in a box... and then never see it again...

You can add all your contacts into Insightly and create notes about your meeting with the person, fill in all their details such as which company they work for, etc and also create tags.

As they say...

Your network is your networth

so use this app to keep in touch with your contacts and build your network!

This app is also free to use.


5. mSecure

You can use this app to store all your web logins, card details, membership numbers, national insurance number, etc in a secure way. If you use multiple apps and websites for your business you are likely to have a lot of different logins so its good to have everything on your iPhone for when you need your details to access something on the move.

This is different to apps like LastPass as mSecure doesn't autofill any information, rather just provides a secure place to keep all your information.


6. CamCard

This is great for anyone who does a lot of networking. When you meet someone and collect their business card, rather than manually entering their contact details into your iPhone, you can simply just take a picture of the card and it will automatically add all their details into your contacts app.

This all is also free to use.


7. CamScanner

This app is by the same company as CamCard but for documents. Before I used this app, I had piles of paper everywhere; invoices, receipts, letters, etc and it took forever to sort through all the paperwork to find what you were looking for. The other issue was, if I had to send a team member a document, I would first have to scan it and then send them an email everytime something needed to be sent across.

With CamScanner, you can quickly scan a document, give it a name and then add it to Dropbox from within the app. Then you just share the Dropbox folder with your team members so anyone can access the folder. This way, all your team members can quickly scan and store documents in one place, which is easily accessible to everyone.

No more piles of paper, hours wasted looking for documents or sending emails back and forth!


8. Stripe (& Collect)

This is only relevant if you collect payment over the phone or if your customers send you their credit card details online which you then process. We use the Stripe payment processor to process all our payments and it's really easy to setup and use.

However, the one issue with the Stripe app is that you cant charge payments on the app. To be able to charge payments from your iPhone you need to download the app called 'Collect'. This integrates with Stripe and all your Stripe customers automatically get added to Collect, and from there you can collect payment really easily.

The only downside is it will cost 1% per transaction but it does work really well if you want to run your business on your iPhone.


BONUS: Zapier

This is not an app but easily the most powerful software out of everything mentioned above. This is the best explanation of Zapier that I have read

Let’s say that you have one person who only speaks English (let’s call him Facebook) and another who onlyspeaks German (we’ll call her Gmail). Usually, Facebook and Gmail wouldn’t be able to communicate with each other because of the language barrier. That’s where your translator (API) comes in. The API can speak all languages and so, with its help, Facebook and Gmail can talk to each other, and later share photos and contacts.

Zapier essentially connects different apps which before could not be connected, and therefore can save you hours and hours! Zapier supports over 1000+ apps to the possibilities are endless of what you can do with it but below are some examples which will give you an idea of the sort of things it can do and how it might help you save time.

  1. Example 1: Let's say you get an email with an attachment. Before you would download the attachment and then save it to Dropbox (or Google Drive). With Zapier, you can set up a 'Zap' which would automatically download all your email attachments into Dropbox as soon as you receive the email.

  2. Example 2: Automatically add your new Salesforce leads to your MailChimp list.

  3. Example 3: Automatically create invoices in Quickbooks online for new successful sales in Paypal.

If you are using the 7 apps I have mentioned in this article you can even set up something like this if you wanted:

  1. You get an email with an attachment. The attachment is automatically added to Dropbox.

  2. The file added to Dropbox is then automatically added to Evernote for review.

  3. You then create a task in Evernote, which then automatically creates a task for you in Asana.

  4. When you complete the task in Asana, it then automatically sends an email to a team member informing them the task is completed.

The best way to use Zapier is to write down all your processes step-by-step on paper and then see how you can create an automated system on Zapier to eliminate as many tasks as possible and therefore saving you and your team countless hours.

Remember, the goal is to create a

System dependent-business, not a people-dependent business - Michael Gerber, E-Myth

Oh, and this is also free to use!

Ahmed khan